Privacy Policy

The Australian Conservation Hunters Association Inc (ACHA) is committed to protecting the privacy and security of our members' information. This Privacy Policy outlines how we collect, use, store, and protect personal information and photos shared within our website and the closed Clubhouse group platform.

By accessing our website or participating in the ACHA Clubhouse, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

Personal Information

Full name
Email address
Contact details
Membership information
Profile details provided voluntarily

Images & Media

Photos uploaded by members
Videos or media shared in the Clubhouse or during club activities

Usage Data

Login information
Engagement with Clubhouse content
General website usage statistics

No credit card or financial information is stored by the Clubhouse platform.

2. How Your Information Is Used

We use collected information to:

Manage membership and Clubhouse access
Communicate important association updates, events & safety information
Facilitate member engagement, discussions, and content sharing
Maintain a safe and respectful community
Improve our services, website, and member experience

3. Privacy of Photos & Shared Content

The ACHA Clubhouse is a private, members-only platform.

By sharing photos or content, you agree that:

Content may be viewed by other members within the Clubhouse
Photos may be used for club promotion only with your prior written consent
You must not upload photos or content of others without their permission

We will NOT:

Sell, trade, or share member photos to third parties
Publish identifiable member images publicly without consent
Use private discussions or content outside the Clubhouse environment without approval

4. Consent & Ownership

Members retain ownership of their photos and content.
ACHA maintains only the license to display shared content within the closed Clubhouse community.
Consent may be withdrawn at any time by contacting us.

5. Data Storage & Security

We take reasonable steps to protect your information from:

Unauthorised access
Disclosure
Loss or misuse

Security measures include encrypted platforms, access controls, and restricted administrative access.

6. Member Conduct & Responsibility

All members must respect the privacy of others. This means:

No sharing or downloading private content for external use without consent
No screenshots, screen recordings, or redistribution of Clubhouse material
Respectful and lawful sharing of photos, particularly wildlife and firearms-related images

Violation may result in membership suspension or removal.

7. Third-Party Services

Our website and Clubhouse platform may use trusted third-party platforms for secure hosting and communication. These providers do not have permission to use member data beyond their service function.

8. Access, Correction & Removal Requests

Members may request to:

Review personal information we hold
Update or correct personal information
Remove photos or content they uploaded
Request deletion of account data (subject to membership records laws)

9. Changes to This Policy

We may update this Privacy Policy from time to time. Members will be notified of significant changes via email or Clubhouse announcement.